Employee State Insurance registration


ESI stands for Employee State Insurance.

The Indian Parliament passed the Employees’ State Insurance Act in 1948. It was the first major Social Security legislation in independent India to provide certain benefits to employees in organized sector in the event of illness, pregnancy, or occupational injury. The Employees’ State Insurance Corporation, established by the federal government, is the premier social security organization in the country. It is the highest policy-making and decision-making authority under the ESI Act and is responsible for the administration of the ESI Scheme.

The Employees’ State Insurance Act of 1948 establishes an integrated, need-based social insurance program that protects the interests of workers in situations such as sickness, maternity, temporary or permanent physical disability, and death resulting from an occupational injury that causes a loss of wages or earning capacity. In addition, the Act ensures that workers and their immediate dependents receive reasonable quality medical care.

The contribution payable to the Corporation on behalf of an employee consists of an employer contribution and an employee contribution at a predetermined rate. The rates are periodically revised. As of 1.07.2019, the employer contribution rate is 3.25 percent of earnings paid or receivable to employees during each pay period, whereas the employee contribution rate is currently 0.75 percent of wages. Employees earning a daily average wage of up to Rs.176/- (as of 01.09.2019) are exempt from contribution payment. However, employers will contribute their own share to these employees.

Purpose of Employees State Insurance:

What is the Current Wage Limit for Employees to be Covered by ESI?

Contribution Period Benefit Period:

There are two six-month contribution periods and two six-month benefit periods corresponding to those contribution periods.

Who must register for ESI?

The ESI Act of 1948 applies to following categories of factories and establishments in the implemented areas. ESI covers every state besides Nagaland, Manipur, Tripura, Sikkim, Arunachal Pradesh, and Mizoram.

Who are not required to register under ESI:

Who is an Employee according to ESI:

A person who is hired for compensation in connection with the work of a factory or establishment to which this Act applies is referred to as “employee” in accordance with Section 2(9) as amended by the Employees’ State Insurance (Amendment) Act 2010, as well as the following:

The term “employee” does not include apprentices, members of the Indian Naval, Military, or Air Forces, or those earning more than Rs. 21,000 per month.

Employer Responsibilities:

What Benefits are Available to Employees?

Listed below are the available employee benefits at the organization.

Sickness Benefits

It is advantageous for the employees, as they receive 70 percent of their salary in the form of sickness benefits if they become ill.

Medical Benefits

The employee and his family have access to medical benefits.

Maternity Benefit,

As a maternity benefit, pregnant employees are compensated.

Death & Disability

If an employee dies or becomes disabled while employed, 90 percent of their monthly salary is paid to their dependents on a monthly basis.

How to Register a Business under ESI

Now Establishment ESI registration filings have been streamlined through a single window. Listed below are the Required Documents and ESI Registration Procedure Step-by-Step.

Documents Required

For Sole Proprietorship
  1. PAN, Aadhaar Card, Voter ID, Passport, and Driver's License.
  2. Latest passport size photograph
  3. List of Employees and their titles, if any Mobile Number of the Owner
  4. Proprietor Email id
  5. Registered Office Location The most recent power bill, a non-objection letter, and an affidavit from the landlord, if the property is owned, are acceptable evidence.
  6. If the property is rented, the landlord will provide a rental agreement.
For Other Businesses
  1. Partners or Directors PAN, Aadhaar, Voter ID, Passport, or Driver's License.
  2. Directors' or Partners' most recent passport photos
  3. List of Employees and, if applicable, their titles Directors/Partners Mobile Number
  4. Director/Partner Email Adresse
  5. Partnership Certificate of Registration of Business Partnership Deed or Memorandum of Association, Articles of Association, or LLP Agreement firm/LLP/Company PAN
  6. Board Decision
  7. Registered Office Location The most recent power bill, a non-objection letter, and an affidavit from the landlord, if the property is owned, are acceptable evidence.
  8. If the property is rented, the landlord will provide a rental agreement.

Three-Step Registration:

Documents Prepared

Through Companies - One-Hour House Job

We will prepare all documents for online uploading via the web portal of the ESI Department.

Online Submissions

Via ESI Web Portal - One-Hour Task

We will upload the documents to the ESI web portal and include your digital signature, or we will upload the form with Aadhar authentication.

Online Registration Certificates

Less Than Three Days

After review, the Officer will approve the form and issue you the Certificate of Registration Online via their web portal. You can then enroll eligible employees and update their Know Your Customer (KYC) details.

What are the ESI Returns to be filed?

The following are the Employee State Insurance Corporation filing requirements.

Semi-Annual Return, April to September:

Date Due: 11th November for the Half Year from April to September

The half-yearly return for the period from April to September must be submitted by the 11th of November following the end of the period.

Half Yearly Return - October to March:

Date Due: 11th May for the Half Year from October to March.

Half-yearly returns for the period from October to March must be submitted by the 11th day of May following the end of the period.

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Let's Deal With Your Confusions

ESI means employee state insurance.

Certain businesses with 10 (in some states, 20) or more employees are required to register for the purpose of providing medical benefits.

0.75% on salary.

3.25% on salary.

Every member is required to pay this sum upon joining the cooperative group.

You can obtain it entirely online within 30 minutes.

Registration for the ESI is conducted entirely online and is free of charge.

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